RoomReady was recommended by the Facility Management Company’s new Director of Workplace Technology, who had previously worked with the integrator at another enterprise company. With extensive experience in AV integration, the Director trusted RoomReady to deliver scalable, modern AV solutions. After evaluating their options, the company selected RoomReady and Presidio for their expertise in video conferencing and their ability to customize a solution to meet unique needs.

The primary goal was to replace their outdated systems with a modern, user-friendly HP | Poly video conferencing solution that could be implemented across multiple locations. To streamline the process, RoomReady created a standardized menu of customizable room solutions, ranging from small huddle rooms to large conference spaces, ensuring that each room was equipped with the right AV technology for its size and purpose. Poly video conferencing systems were chosen for their seamless integration with Microsoft Teams, ensuring that employees could use the familiar Teams interface without disruptions. RoomReady’s team also prioritized clean cable management and strategic camera placement to deliver a polished, user-friendly experience in every space.

Presidio supported the Facility Solutions Leader throughout the transition to a new AV infrastructure. Their role was key in aligning technology across locations. With continued involvement, Presidio helped pave the way for future expansion, allowing RoomReady’s solutions to scale while maintaining consistency and reliability. By offering a standard set of room solutions, RoomReady helped the company avoid the complexity of custom requests for each meeting space. This approach not only simplified the deployment process but also ensured a consistent experience across locations.

At the heart of every RoomReady project is a proven process designed to deliver consistent, high-quality results with minimal disruption: the RoomReady Way. This three-phase approach ensures that every solution is tailored to the client’s needs, installed efficiently, and fully supported for long-term success. By following this structured yet flexible process, RoomReady simplifies AV deployment and creates reliable, scalable meeting experiences across all locations.

RoomReady’s team worked closely with the company to assess their existing AV infrastructure, room configurations, and technical requirements. This detailed assessment allowed them to design a tailored solution that would meet specific needs while maintaining consistency across locations.

The installation phase involved replacing legacy systems with HP | Poly Teams-certified video conferencing endpoints, fully integrated with Microsoft Teams Rooms. RoomReady’s AV experts ensured that each installation was executed efficiently, minimizing downtime and disruption to business operations. The tailored room setups were designed to match company preferences for room sizes, technology placement, and ease of use.

Following installation, RoomReady provided comprehensive support and training to employees within the organization. This ensured that everyone could easily navigate the video conferencing solutions and take full advantage of the upgraded capabilities.

The project was completed on schedule, and over 100 standardized Microsoft Teams Rooms supported by Poly video conferencing systems. The completed project has resulted in consistent and reliable user experience, with minimal need for IT support. The company’s employees now enjoy seamless collaboration, with the ability to join meetings from any room.

RoomReady’s attention to detail and focus on a hassle-free experience led to a system that delivers lasting value. Each installation is backed by a 90-day warranty and a certification process that confirms every system works as intended. With this foundation, the Facility Management Company can count on their video conferencing setup to perform reliably for years to come.