Practical Steps to Maximize Your 2026 AV Budget

As we approach the end of 2025, organizations are finalizing their AV budgets for the coming year. Now is the perfect opportunity for end users to take proactive steps to ensure their AV investments deliver maximum value, improve collaboration, and future-proof their meeting spaces.

With AV platforms and hardware continuing to evolve at a rapid pace, staying current is more important than ever. Outdated AV solutions often lack compatibility with the latest collaboration tools and advanced functionalities, preventing teams from leveraging features designed to enhance meeting productivity and engagement. By taking a forward-thinking approach and investing in up-to-date AV technology, organizations can unlock new capabilities, streamline hybrid and in-person interactions, and ensure their meeting environments support both present and future business needs.

1. Develop a Long-Term Upgrade Plan:
Rather than making ad hoc replacements, establish a strategic rollout plan for AV upgrades. This minimizes disruptions and helps ensure your meeting spaces remain current and aligned with organizational goals.

2. Identify High-Impact Upgrade Opportunities:
Review your current meeting technology and prioritize upgrades that will most improve the meeting experience. Consider enhancements like advanced camera tracking and AI-powered microphones to facilitate clearer communication for both in-person and remote participants.

3. Address End-of-Life (EOL) Equipment:
Stay informed about which devices in your inventory may be approaching EOL status, as continuing to use outdated hardware can present security and support challenges. Conduct regular room assessments to identify EOL equipment and prioritize upgrades accordingly.

4. Assess Device Compatibility:
Before making purchases, confirm which devices and systems are fully compatible with your organization’s preferred collaboration platforms. This step helps avoid unexpected integration costs and ensures a seamless user experience across all meeting spaces.

5. Plan for Scalability:
Think ahead by choosing modular or scalable AV solutions. Building on flexible infrastructure enables your organization to adapt to growth and evolving needs without major overhauls in the future.

While end users can take many steps on their own to maximize AV investments, partnering with an experienced AV solutions provider can further streamline the process. RoomReady offers comprehensive room evaluations, expert guidance, and support in developing long-term AV strategies. Additionally, the RoomReady Tech Lab provides a hands-on environment where organizations can test, compare, and experience the latest AV technologies before making purchasing decisions. This unique resource helps ensure that solutions are tailored to your specific needs and are fully compatible with your existing systems. Reach out to RoomReady to ensure your meeting spaces are fully equipped for the future of work and to make the most of your 2026 AV budget.